Thank you again for booking with Miller’s Landing, we can’t tell you enough how excited we are to be a part of your special day!

You should have received a separate email going over the next steps in planning but this page will serve as your go-to for all things Miller’s Landing. So, you can ditch the idea of having to sift through a 100 of my emails. You may already be familiar with a lot of this information but I’ve put together a comprehensive destination that includes your package info, vendor details + menus, recommendations, FAQs, planning help, additional forms and so much more. So save it, bookmark it and add it to your favorites!

I will also be available to answer any questions and assist in any way possible. I know first hand that wedding planning takes a village and you have myself and the whole Miller family behind you. Now, let the planning fun begin!

xo Kellan.

Vendors + Services

The below listed vendors are required for use within all Miller’s Landing packages.

Add-ons & upgrades, vegan, vegetarian & kids meals are noted on the above menus. Please reach out to me directly for gluten or dairy free modifications. Any additions will be added on to the your final balance at 30 days.

Photography | Multiple Vendors

We have a variety of professional and talented photographers to choose from that are ready to capture and document every special moment of your big day. Package offering and upgrades vary by vendor, so please check out the photo packages linked above.

Nikki Nakita Photography | website | instagram

Wild Irish Rose Photography | website | instagram

Allyson Kristine Photography | website | instagram

Haines Tribe Media | website | instagram

JLay Media | website | instagram

PLEASE NOTE. If you are planning on bringing in or supplementing your own desserts, cake or treats, we will allow it. However, setup of the cake and/or dessert table is typically a service provided by a professional vendor and since it was removed or not included in the package, that will be your responsibility to provide or designate to someone to setup and set out any cake or desserts brought in. The catering staff will still cut and serve your cake after dinner as it’s included in your catering package offering (along with dessert plates + forks).Your coordinator will set out any decor on the table (risers, linens, candles, signs, etc) but unfortunately, our staff, your coordinator and catering team will not be able to handle any outside food brought in. We always recommend designating the individual who is providing the desserts to setup to minimize multiple people handling food items. Additionally, if any desserts need to be refrigerated, we cannot offer any space in the fridge or our prep kitchen as it will be fully occupied by catering so alternate arrangements will need to be made.

Please review Miller’s Landing adult beverage guidelines + policy below.

OUTSIDE BARTENDER SERVICES may be considered with ML approval. Only professional and licensed bartending services will be considered. Please have the vendor fill out and return the Outside Vendor Application + Agreement so we can reach out to better understand their experience, services offered and go over our venue guidelines for safe service. To avoid any issues, please make you receive our written approval PRIOR to booking any outside bar services. The couple must still provide the alcohol and for our full alcohol guidelines, restrictions, and policy, please reference your booking contract.

Flowers | Multiple Vendors

We offer a selection of professional, talented florists for our couples to choose from, that vary in service offering, pricing and trend. Ranging in talent from traditional to trendy or boho, all of our florists will bring the life and creativity to each wedding. 

Bloomie Creations | website | instagram

La Jarden Florals | website | instagram

Averi K. Designs | website | instagram

Wildflowers at the Lake | website | instagram

PLEASE NOTE. If you are planning on bringing in, DIYing or supplementing your own florals, it will be your responsibility to assemble, set up and repurpose any and all floral arrangements brought in. Unfortunately, our staff and your coordinator will not be able to assist with any floral related services.

Djs | Various Vendors

While we currently don’t have DJs included in any of our Miller’s Landing packages, we’ve offered a selection of professional, skilled DJs for our couples to choose from varying in service offering, pricing and talent to bring the energy to each wedding. Please reach out directly to vendor for availability and bookings.

Second Song | website | instagram

DJ Lega Z | website | instagram

Paid 2 Party | website

Lake Arrowhead DJ | website

Mark McRoskey | website

OUTSIDE DJS, BANDS, MUSICAL GROUPS OR MC SERVICES, ETC. may be considered with ML approval. Only professional and experienced wedding DJs, live bands, groups or MC services will be considered. Please have the vendor fill out and return the Outside Vendor Application + Agreement so we can reach out to better understand their experience, services offered and go over our venue guidelines. To avoid any issues, please make you receive our written approval PRIOR to booking any outside DJs, live bands, groups or MC services.

PLEASE NOTE.

For all preferred + outside DJs, live bands, groups, MC services, etc… DJ/music and MC services will be required for the following: guest arrival/pre-ceremony, ceremony, cocktail hour & reception. All of which are held at separate location on the property so additional setup may be needed. We will provide live power outlets; however, it is the vendor’s responsibility to supply all equipment needed for service (DJ equipment, speakers, mics, lighting, stand/table setup, extension cords, power strips, etc.). Additionally, this hasn’t been an issue with any of our DJs in the past but WIFI is not available in the ceremony, cocktail, or barn areas so everything will need to be downloaded for offline usage.

Outside Vendors + Services

We require all outside vendors to provide Miller’s Landing with a copy of their insurance and a completed Vendor Application & Agreement form (linked below) at least 30 days before the wedding. Additionally, it is required that all vendors provide anything and everything needed for their service at your wedding. Please make sure to confirm with your outside vendor, prior to booking them, that Miller’s Landing space and facilities meet all of their requirements for service. Outside catering, bar services, DJs/live bands and specialty vendors (photo busses or trailers, dessert carts, live painters, etc) will need to be approved by Miller’s Landing prior to booking.

Download Outside Vendor Application & Agreement Form here.

Please provide ML with the name and contact information for any outside vendors or additional services once booked and confirmed.

Planning+ Coordination

We have a team of experienced, professional Day of Coordinators excited to help make sure your wedding goes exactly as you’ve envisioned it. Your coordinator will contact you four weeks prior to your big day. While part of their services include assistance with last minute details, their main focus is organizing and executing all the actives on the actual day of your event. In the weeks leading up to your wedding they will be working through the day of timeline, coordinating final details with vendors, finalizing the reception layout and organizing logistics for the big day. If you are interested in additional planning prior to the four weeks, let us know and we can go over additional planning packages.

 Timeline + Day Of Scheduling. You will need to wait for your coordinator to plan out your full day of timeline as they’ll work directly with you, the venue and all of your vendors to create a detailed, schedule for the day of. Since we personalize each timeline to our couple’s wants, needs and desires for the day, there is not a master timeline to be shared as it might not cater to what you guys are looking for. If you have any other questions about the timeline or scheduling of the day, let us know and we will try our best to provide some clarity but ultimately, you’ll be working with your coordinating on the day of details and timing.

Ceremony Timing. Since you’ll need to send out your wedding invitations prior to your coordinator’s assistance, we give all of our couples the flexibility to choose their own ceremony start time between 3:00pm - 5:00pm. Depending on the time of year, most weddings have their ceremony starting at 4:00pm or 4:30pm. If you need any assistance with this, just let us know!

A few things to note.. in our experience, more often than not, guests are actually very early! We know some couples are worried about tardy guests so they pad the ceremony start time by putting a different arrival time on their invitation. We kindly ask you to PLEASE DO NOT DO THIS and just include the original ceremony time. Typically guests show up anywhere between 30 minutes to 1 hour early so if there is already a difference in your “invitation start time” and actual ceremony start time, guests will be waiting around for quite a while and most likely run into the venue and/or vendors still setting up. Additionally, the majority of vendors services are a set amount of hours, so if there is a difference in start time there might be a need to extend vendor’s services to accommodate early arrival and setup. If late arrivals occur on the day of, our coordinators are experienced and able to work through any delays if needed. If you are interested in a ceremony outside of the 3:00pm - 5:00pm timeframe, please let us know and we can provide options for early/late ceremony timelines and extended vendor services.

If you are booking transportation, we do not allow guest arrival or drop off any earlier than one (1) hour before the ceremony start time. Immediate family, bridal party and ceremony participants will be allowed earlier if needed.

Catering Tasting

More dates and details will be communicated separately but additional information is provided below for our two available catering tasting options for our North and Emerald Bay packages.

PLEASE NOTE. For our 2024 couples, we have already hosted our group tasting so we will only be scheduling private tastings for the remainder of the year. For our 2025 couples, we will not begin scheduling private or group catering tastings, along with bar or dessert tastings until late 2024, early 2025.

Private Fox in the Woods Tasting. Tina offer’s a private tasting for each couple in her home - which is local to Arrowhead and very cozy and intimate so you can get to know (and love) Tina! You will select and try the items that are included in your Miller’s Landing package. Due to limited weekend availability, we are only scheduling private tastings Monday - Thursday. If desserts or bartending services are included in your package, we will try our best to align additional tastings at the venue while you’re in town. 

Group Tasting. The venue will host a weekend tasting for you and other Miller’s Landing couples to Fox in the Wood’s most popular menu items. Tina & team will provide multiple appetizers, entrees, salads and sides for you to try and enjoy! Sample cocktails & desserts may also be provided by R&B Mixing Co and Little Bee’s Cakerie. 

Private & group tastings are complimentary for our North & Emerald Bay couples, if you wish to have anyone else join, let us know and we can provide additional guest pricing. 

For our Tavern Bay couples, a catering tasting is not included in your package offering but is available to add on. If you are interested in booking a private tasting, please reach out to me directly for availability and pricing.

Rehearsal Scheduling

Due to active bookings, ceremony rehearsals are not scheduled until three (3) months before the wedding day. If we are wedding free the day before your wedding, then we will schedule the ceremony walkthrough at or after 4:00pm. If a wedding is booked, your rehearsal will be scheduled at 9:00am or 10:00am, while setup is going on for the other couple’s wedding. We’ll schedule an hour, but it really shouldn’t take longer than 45 minutes. You’ll want to make sure everyone involved in the ceremony is present - officiants, bridal party, parents, pups, flower girls & ring bearers and any other family members you want walking down the aisle.

Additionally, if a wedding is booked the day after yours, their rehearsal will be held during your wedding setup. The other party will only be allowed in the ceremony space to make ensure privacy. Most couples don’t even realize another rehearsal is taking place, but I just wanted to give y’all a heads up incase.

Payments

Much like the retainer, you’ll receive an automatic email from Square that includes your digital invoice to pay directly online. Invoices will be sent out on your contracted due date with 48 hours to pay online.

If you have opted for making payments by check or cash, please refer to your contract for detailed instructions.

RSVPs + Final Guest Count

We’ll be checking in with you along the way but your final guest count is due no later than 30 days before your wedding. You’ll soon find out, and for some unknown reason, guests have a very hard time RSVPing on time. Since we have a pretty tight deadline of turning over your guest count to catering and vendors during that last month of planning, we suggests having your RSVP due date at least 2-3 weeks before you have to hand it off to us. 

Please make sure to include yourselves in the final guest count - you guys are going to need to eat! We will need your total guest count along with the breakdown of adults vs kids*. 

*Kids - We will need to account for any child that requires their own meal, seat and place at the dinner table, any lap toddlers and babies do not need to be included in your head count- unless they require a meal. Kids specialty meals are available for children under the age of ten (10) for a discounted price. Children over the age of 10 years old will be referred to as adults within your guest count and charged adult prices. If the regular catering menu is preferred for children ten and under, adult prices will apply. 

Please do not include any vendors or service staff in your final guest count.

PLEASE NOTE, it is absolutely imperative that we account for any and all guests attending your wedding. If unaccounted guests show up at your wedding or event outside of your final guest count, you will be charged double the additional per-person pricing for each guest. Depending on the amount, place settings and catering availability cannot be guaranteed for any excess, unaccounted for guests.

Barn Layout + Seating

Once we have your final guest count in hand, your coordinator will work with you and the venue director (me) on your dinner layout and seating. Depending on your final guest count we can offer the following seating options: family style seating (multiple tables pushed together), angled tables, large bridal party tables, sweetheart seating, benches, chairs and more.

For seating, if your guest count is under 100, we can seat 8-10 guests per table. For guest counts over 100, we will seat 10 guests per table.

FAQs

We’re more than happy to answer any questions you have but feel free to check out our most Frequently Asked Questions page for all things Miller’s Landing and additional info.

We are also happy to answer any inquiries your guests have but the same questions always seem to pop up from wedding attendees. If you are planning on having a wedding website or include details about the venue on your invitation, we’ve created an additional FAQ page for wedding guests and attendees. Feel free to include the link below or any of the information listed! 

https://www.millerslakearrowhead.com/visitors-faqs

Also, to protect your privacy, we will not answer or share out any details specific to your wedding or event. 

Venue Items + Decor

Terri might have shown you her “hobby lobby closet” but in case you missed it, we have an itemized list with photos linked below for you to see what we have on hand that’s available for you to use. You’ll go over all of these with your coordinator closer to the wedding but we do have a pretty decent offering. Most couples still bring in some of their own personalized items and decor (welcome sign, framed photos, seating chart, bar menu, guest book, etc.) and you aren’t required to use any of these items, you’re more than welcome to bring in your own decor that better fits your wedding. If you wish to use any of our candle votives, you will need to provide your own battery operated candles. We’ll check in closer to the wedding to confirm the item’s availability as sometimes they get damaged or packed up by other couples. And just a friendly reminder that open flames are not allowed.

View our Venue Items + Decor here.

PLEASE NOTE. Approval is needed for any excessive setup, logistical or facility changes and/or additional lighting, draping or hanging florals. Approval will heavily depend on what, where and how these plans are envisioned and executed. If approved, our team will not be responsible for any setup, installation or takedown for these items and is the couple’s responsibility to provide additional assistance or service. Due to the height of the barn (up to 30ft tall)/structures and risk, we require you to hire a professional & insured service to install anything requiring a ladder or scaffolding for setup, installation and takedown. Any additional items or logistical changes will need to be made on the day of the event, within your rental period timeframe. At the end of the rental period (11:00pm), the venue will need to be returned back to the original state it was given to in. Unless special approval was given, we cannot have any additional items, installations, lighting, greenery, drapery, etc. left up at the end of the evening and will need to be removed similar to how it was installed. We will not allow anything to be directly drilled or attached that could be damaging to the walls, doors, beams, trellis, fences, decks, ceilings, table tops, etc. Additionally, we will not allow anything hung on or close to the light and fan fixtures. 

Wedding Insurance

Wedding & Event insurance is a standard requirement with most venues in California and protects our couples in the event of any damage to the venue, personal property and/or event guests. There are quite a few third party sites that offer reasonable policies, The Knot is also a great reference to research but we’ve included a few of our recommendations below. The process is fairly easy, couples fill in all of their event information (date, location, guest count, etc) and it should automatically populate with an accurate policy. Host liquor liability is required if any type of alcohol is planned on being served and/or consumed and we require the minimum coverage limit of $1,000,000 occurrence / $2,000,000 aggregate. Proof of insurance is due no later than 30 days prior to wedding.

 https://www.theeventhelper.com/

https://www.wedsure.com/

https://www.wedsafe.com/Pages/home.aspx

Your packaged ML vendors already have coverage and most professional vendors and services should already have insurance (if they don’t, that might be a red flag).  If any of your hired outside vendors do not have a current policy, daily event coverage is available for purchase. Recommendations are listed below but their policy will need to meet the minimum coverage limit of $1,000,000 occurrence / $2,000,000 aggregate.

https://www.insurancecanopy.com/

https://www.theeventhelper.com/vendor-insurance

Recommendations

We have plenty of recommendations for overnight lodging, transportation, additional vendors and services (photo booths, officiants, H&M), rehearsal dinner restaurants and more that are linked below. Please feel free to share out any of these recommendations with family, friends or guests that are looking for local accommodations and amenities.

View our list of recommendations here.

Vacation Rentals

While there are a few local hotels and inns, most of our couples are opting for Airbnbs, Vrbos and vacation rentals. There are tons of options in the area ranging from cozy and quaint to large, spacious cabins, with a wide variety to choose from. We’ve provided a few recommendations below, including larger rentals that can sleep multiple guests or families.

Couple’s Questionnaire

We love details! We’ve linked our couple’s questionnaire below for you to download, fill out and return to us. We want to know all about your wedding vision and goals as well as some more personal information about you two as a couple, your wedding party, families and friends. And take your time on this, it should be fun so no rush in returning!

Download our Couples questionnaire here.

Gratuity

We are having more and more couples ask about gratuity and tipping. Twenty percent (20%) catering gratuity is included for all our packages. If the all-inclusive bartending service is included or added to your Miller’s Landing package, then gratuity is also included. Gratuity for other services (day of coordinator, photography, bartending, DJ, florals, H&M, etc.) is completely at the couple’s discretion and greatly appreciated. 

To view industry standard vendor gratuity and tipping practices, please check out our tipping cheat sheet linked here. 

For bartending, DJs and additional services or outside vendors- it is always a good idea to check their contracts or agreements as there might already be gratuity or a specialized service charge included or stipulations around gratuity tip/jars. 

Contact

Email communication is preferred for myself and many of our vendors as there’s always so much to cover and we want to make sure everything is clear and noted for all parties (with a paper trail) but for immediate assistance, I can always be available by phone/text.

You probably already have my phone number but I’ve included it below along with my email address, just in case.

 Kellan Martin: (909) 615-0636 | kellan_miller@millerslakearrowhead.com

Terms and conditions subject to change without notice.